The best guide to job evaluation for HR

by | Published on May 2, 2022 | Last Updated on Sep 16, 2023 | Academy

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Achieving pay equality is important for any company. One essential step to get there is through job evaluation. In this post, we’ll explain what job evaluation is and go through the four main forms of job evaluation. We’ll also provide tips on how to carry out a job evaluation in your organization effectively. Let’s get started!

Job Evaluation Guide

What is job evaluation? A definition

Job evaluation is a complicated process that’s often met with confusion. But the goal of fair, equitable, and consistent pay structures ensures everyone gets what they deserve for their work while different jobs have varying entry requirements or performance expectations. Job evaluations make salary benchmarking easier and allows human resources to compare jobs side-by-side on paper so they can create an appropriate salary rate based off this data point alone.

Job evaluation is the process of assessing and measuring the relative worth of a job to an organization. It is used to determine how much a particular job is worth in terms of salary and other benefits. The advantage of job evaluation is that it does not take the employee’s skills into account. The job’s relative value is determined regardless of the qualifications of the specific occupier.

The worth of a person’s labor is often measured by how high up on an employer’s ranking scale they can get. Seniority, education level and tenure all have importance in determining what kind of pay bracket someone falls into based on these personal qualities that are rewarded with higher steps within the pay grade or pay structure.

Job evaluation can also be used to decide on the fairness of pay scales within an organization, and to ensure that employees are being paid what they are worth. There are several different methods of job evaluation, and each has its own advantages and disadvantages.

Job evaluation is the act of evaluating jobs, which can be helpful in providing factual information about them. The initial steps include job analysis which results in job descriptions based on the analysis findings.

Why do job evaluations matter?

Job evaluations are important because they help organizations ensure that their employees are being paid what they are worth. They also help to ensure that pay scales within an organization are fair and equitable.

Job evaluation methods can be used to compare the value of one job against another, which can help organizations determine if they need to adjust their pay scales.

Job evaluation methods

There are several different job evaluation methods, and each has its own advantages and disadvantages. Yet, sometimes a blend of the different methods is the best approach. The most common job evaluation methods are outlined below.

1. Job ranking

The job ranking method of job evaluation simply ranks jobs from the most valuable to the least valuable, rather than attempting to assign a specific value to each job.

Job ranking is simple and fast, but it does not take into account the unique factors of each individual job and can be subjective.

Which job evaluation method an organization uses is up to the organization itself. There is no right or wrong method, but each has its own advantages and disadvantages. The most important thing is that the method chosen is appropriate for the organization and its needs.

2. Classification/Grading Method

With this job evaluation method, generic job characteristics are organized to reflect levels of responsibility and skills at a number of predetermined grade classifications. This is another simple technique that doesn’t take long.

  • Each job is compared to groups of job characteristics, then aligned to fit with a grade classification.
  • As positions progress through the grades, the system may be subjected to grade inflation.
  • This method may be hard since often one size does not fit all, sometimes making it difficult to force jobs into a grade or pay structure.

3. Point factor method

The point factor method is one of the most common methods used. It is a simple system in which each job is given a set number of points based on a number of factors, such as the level of skill required, the level of responsibility, and the working conditions.

The point factor approach identifies job factors that add value and worth to a position. The job factors are separated into groups (i.e., skill, responsibility, effort) and assigned a numerical or weighted point value. The points for individual factors are added up to get a point value for the whole job.  

The total number of points is then used to determine the salary for the job. The point factor method is relatively easy to understand and use, but it can be subject to bias and interpretation. The point factor method is the most commonly used approach to job evaluation.

The point factor method is a more effective and popular way of assessing jobs. It makes raters focus on all important aspects and sub-factors of a job. The point factor takes into account all variables in an unbiased manner, from start to finish.

4. Factor comparison method

Another common job evaluation method is the factor comparison method. This system looks at a number of different factors that are relevant to the job, such as skill level, working conditions, and responsibility.

The value of each factor is assessed, and an overall score for the job is determined based on this assessment. Factor comparison job evaluation is relatively objective and systematic, but it can be time-consuming and complex to use. As a result, very few organizations use the factor comparison method.

5. Competitive Market pricing

This approach uses market data, such as SalaryCube, for salary benchmarking. You utilize job descriptions and titles to match jobs to comparable positions with those of similar companies.

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A salary survey is a great way for an organization to compare jobs and get an idea of the market value for different positions. By comparing the salaries of similar jobs at other companies, an organization can get a sense of where they should be positioned in terms of pay. This allows for organizations to stay competitive with the market and offer salaries that are appropriate for the position.

The most important thing to remember when using a salary survey is to make sure that the jobs being compared are truly comparable. This means comparing jobs that have similar duties, responsibilities, and skill requirements. If the jobs are not truly comparable, then the salary survey will not be accurate.

Once you have found a salary survey that is appropriate for your organization, it is important to take the time to analyze and interpret the data. This may involve looking at a number of different factors, such as job level, location, company size, etc. Ultimately, you want to use this data to make informed decisions about how much you should be paying your employees.

Key reasons to use a compensation survey:

  • Considers the organization’s compensation philosophy, such as where do we want to position ourselves against the market rate?
  • Allows for you to analyze internal value against market value.

Goals of Market Pricing

Market pricing is used by companies to help determine:

  • The competitive value of individual jobs
  • The company’s pay position compared to the going rate
  • How the company’s pay philosophy aligns with its competitors
  • Whether pay is competitive and fair. 

Job evaluation versus performance appraisal

Job evaluation and performance appraisal are two different processes that organizations use to assess the relative worth of a job. Job evaluation is used to determine how much a particular job is worth in terms of salary and other benefits, while performance appraisal is used to measure the performance of an employee against specific goals or objectives.

There are several key differences between job evaluation and performance appraisal. Job evaluation tends to be more objective, while performance appraisal is typically more subjective. Job evaluation is used to assess the value of a job in terms of pay, while performance appraisal focuses on individual employee performance.

While job evaluation and performance appraisal are often used together, they are separate processes that serve different purposes for an organization.

The job evaluation process

Planning

The job evaluation process begins with planning. The organization needs to decide what criteria will be used to evaluate jobs, and it needs to create a system for assigning points or values to each criterion. It is important to make sure that the criteria are relevant to the jobs being evaluated, and that they accurately reflect the skills, responsibilities, and working conditions of each job.

In terms of scope, decisions need to be made on cost, time constraints, the degree of rigor applied, administration, tooling & software, how much external help is required, how to build on previous projects, and how job evaluation will be used to support equal pay. 

The organization must choose its job evaluation approach. There are numerous schemes to choose from, each with its own set of advantages and disadvantages.

  • Off the shelf. This is an existing software/framework which has been tried and tested. It’s easy to implement and requires modest internal effort. The drawback is that it might not be right for every company.
  • Upgrade/Utilize Existing Design. This builds upon an existing or older design that is already in use by the company and builds from that. This provides a satisfactory starting point and offers faster implementation. In some cases, the design needs to be revised as it may otherwise not suit the company.
  • Built from scratch. This is a fully custom-built design, developed internally with the help of outside professionals. The advantage is that it offers a great fit with the organization. The cons are that it might take longer and could be a costly venture

The final step is to identify the jobs, plan data collection, and develop a plan to communicate to the employees.

Design

The design phase is the next step in our process. In this stage, we identify which job evaluation methods, elements, and levels will be used for each job scheme based on its relevance as long it continues to be necessary or useful. After that, data on the organization’s various jobs are gathered.

Validation

Validation is the process of verifying that the job evaluation process is accurate and fair. This involves assessing whether the criteria used to evaluate jobs are relevant and accurately reflect the skills, responsibilities, and working conditions of each job. It is also important to ensure that the system for assigning points or values to each criterion is fair and equitable.

The job evaluation process should be reviewed and validated on a regular basis to ensure that it is still accurate and fair. This is especially important if there are changes to the organization or the jobs being evaluated.

Roll out

The job evaluation process is not complete until the organization has rolled it out to all employees. This involves informing employees of the new system and explaining how it will be used to assess their individual jobs. It is important to ensure that all employees understand the process and are able to accurately measure their own performance against the new criteria.

There may be some resistance to change, but it is important to stress the importance of the job evaluation process and how it will benefit both the organization and its employees.

Conclusion

It takes planning and time for job evaluations to work. Job evaluations can be a valuable tool for organizations, but they require careful planning and time to implement correctly.

There are many different aspects of job evaluations to consider, from designing an evaluation system that is relevant to the company’s needs, to gathering data on each role, to ensuring employees understand the process and how it will affect them individually.

The job evaluation process should be reviewed and updated on a regular basis to ensure that it continues to accurately reflect the organization and its needs.

When done correctly, job evaluation can provide a number of benefits to organizations, including:

  • Helping to ensure that jobs are fairly compensated
  • Improving communication between employees and managers
  • Providing a system for consistently assessing job performance
  • Helping to identify training and development needs
  • Encouraging employees to be proactive in their own career planning

For further reading, take a look at the SHRM article for performing job evaluations.

FAQ

What is job evaluation?

Job evaluation is the process of assessing the value of a job relative to other jobs within an organization. It involves assessing the skills, responsibilities, and working conditions of each job and assigning points or values to each criterion.

Job evaluation is used to ensure that jobs are fairly compensated and that employees are able to accurately measure their own performance against the new criteria. It is also important to ensure that the system for assigning points or values to each criterion is fair and equitable.

How do you evaluate a job?

There are a number of different methods that can be used to evaluate jobs. The most common approach is to use a points system, which assigns points to each criterion based on its relevance and importance. This method allows for a fair and equitable evaluation of all jobs.

Another approach is to use a ranking system, which ranks jobs based on their relative importance to the organization. This method is often used in conjunction with a points system to provide a more complete picture of each job.

A third approach is to use a job analysis, which involves a detailed examination of each job in the organization. This approach is often used to identify training and development needs.

What are the 4 types of job evaluation methods?

There are four main types of job evaluation methods:

1. Job ranking

2. Point rating

3. Job grading

4. Factor analysis

Why job evaluation is important?

Job evaluation is an important process for organizations as it allows them to assess the value of each job relative to other jobs within the organization. This helps to ensure that jobs are fairly compensated and that employees are able to accurately measure their own performance against the new criteria.

It is also important to ensure that the system for assigning points or values to each criterion is fair and equitable. In addition, job evaluation can help to identify training and development needs, improve communication between employees and managers, and encourage employees to be proactive in their own career planning.

What are the steps in job evaluation?

The steps in job evaluation are:

1. Design the evaluation system

2. Gather data on each job

3. Assign points or values to each criterion

4. Evaluate each job

5. Update the evaluation system regularly

What are some common mistakes made in job evaluation?

Some common mistakes made in job evaluation include:

1. Not updating the evaluation system regularly

2. Not using a fair and equitable system for assigning points or values to each criterion

3. Not gathering data on each job

4. Not taking into account the skills, responsibilities, and working conditions of each job

5. Not using a job analysis to identify training and development needs.

What is classification method in HRM?

The classification method is a technique used in human resources management to group jobs together based on their similarities. This method can be used to identify training and development needs, as well as to establish salary grades and compensation levels.

The classification method involves examining the skills, responsibilities, and working conditions of each job and grouping them into categories based on their similarities. This approach is often used in conjunction with a points system to provide a more complete picture of each job.

What are the advantages of the classification method?

There are several advantages to using the classification method:

1. It helps to identify training and development needs.

2. It can be used to establish salary grades and compensation levels.

3. It provides a more objective, data-driven approach to job evaluation.

4. It allows for a fair and equitable evaluation of all jobs within the organization.

5. It encourages employees to take ownership of their own career development and progression.

What are the different types of job classification systems?

There are several different types of job classification systems, each with its own advantages and disadvantages. The most common types of job classification systems are:

1. Job ranking

2. Point rating

3. Job grading

4. Factor analysis

What is an example of a job classification?

An example of job classification is the use of job analysis to group jobs together based on their similarities. This approach can be used to identify training and development needs, as well as to establish salary grades and compensation levels.

What are the steps in the ranking method of job evaluation?

The first step in the ranking method is to gather data on each role. This includes studying the skills, responsibilities, and working conditions of each job. This information is used to create a profile of each job and to identify similarities and differences between jobs.

The next step is to rank each job in order of importance. This can be done by assigning a numerical value to each job, or by using a more subjective method such as ranking jobs on a scale of 1 to 5.

Finally, the points or values assigned to each job are totaled and used to create a salary grade or compensation

What is the importance of ranking method?

The ranking method is one of the most commonly used job evaluation techniques. It is a simple, objective approach that can be used to quickly and easily rank jobs in order of importance. This method is often used in conjunction with a points system to provide a more complete picture of each job.

The ranking method is important because it provides a straightforward and data-driven way to evaluate jobs in an organization. It allows for a fair and equitable evaluation of all jobs, as well as helps to identify training and development needs within the company.

In addition, it encourages employees to take ownership of their own career development and progression, which can lead to greater job satisfaction and higher productivity. Finally, the ranking method is often used in conjunction with other techniques such as job grading, factor analysis, and point rating, which can help to provide a more comprehensive overview of each job.

What is job evaluation and why is it essential to be done for any organization

Job evaluation is essential to any business because it allows employers to systematically measure and compare the worth of different jobs in order to ensure that employees are being paid fairly. It also helps employers identify and correct any imbalances in their workforce.

Furthermore, job evaluation can be used as a tool for succession planning, career development and training. Overall, it is a key process for ensuring the long-term health and success of any organization.